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Microsoft Excel to Power BI: Why you should migrate your data and reports.
October 27, 2022
Microsoft Excel comes to mind when considering a suitable reporting tool for businesses. Excel has been a natural choice for years because of its data organization and analysis capacity. However, as systems change and the demands for data analytics become more complex, it has become clear that the software has some limitations, hence it is necessary to shift from excel to power bi.
For organisations, Microsoft’s Power BI provides robust analytics and reporting features. Power BI delivers significantly more insight than Excel thanks to faster experimentation with visualisations, statistical functions, and calculations across large datasets and the capability to derive answers instantly through the quick recombination of fields.
Listed below are a few advantages of moving from excel to power bi:
Excel to Power bi – Accessing and Storing Large Quantity of Data
Microsoft Excel can perform simple and complex arithmetic operations and functions. However, its effectiveness wanes when you have enormous amounts of data that cannot be opened. This makes it less than ideal.
You can view, analyse, and visualise the more significant data sets that Excel struggles to manage with Power BI’s impressive comprehension capabilities. Not only are these things possible, but your files can also be stored and analysed using only 50 megabytes. To import and cache your data inside a .PBIX file, Power BI makes use of robust comprehension algorithms.
Efficiency is one of the most apparent reasons why Power BI is such a valuable tool. It eliminates the need to aggregate or reduce the size of large datasets to show a more comprehensive analysis. Instead, all the most minute details and summaries can coexist in one file and be evaluated through drill-downs.
In addition to having a massive amount of storage space, you can also edit and prepare your data. Many tasks are made simple by Power BI.
Excel to Power bi – Data Protection
Any business has always placed a high priority on data security. For all kinds of organisations, big or small, the growing threats of data theft, unauthorised access, and invasion by foreign entities have become major concerns. Excel has features that safeguard your data. Excel limits access to files, sheets, or any worksheet as part of security measures.
The user can keep any document locked to prevent unauthorised personnel from accessing the data. The read-only option prevents external parties from editing or otherwise altering the document. Excel does provide security features, but they are basic and lack more sophisticated features.
In contrast, Power BI offers data protection features that are highly dependable, scalable, and responsive to current business requirements. Power BI has the industry’s best built-in security control. Role-based authentication, cloud security, risk monitoring, risk identification, and network security are a few of the security features that Power BI offers.
Compared to Excel security features, Power BI’s data security measures are unquestionably more detailed and trustworthy.
Excel and Power BI provide analytics features, but in comparison, Power BI’s presentation of the visuals and analytical results is much more thorough and appealing. Excel offers basic analytical features, whereas Power BI provides advanced, business-focused analytical features.
Although some of the more recent charts are available in Excel, they cannot connect to the data model. Excel’s portfolio does not currently include some of the newest trending charts at the application level. It only has restricted access to the data model as a result.
However, Power BI has all the features necessary to satisfy customers’ new demands interactively. With the help of Power BI, an organisation can access real-time dashboards, performance indicators, and an alert system. Using data from the past, the organisation can visualise the present and future data.
Impressive UX Features
Although Excel is excellent for organising data and entering mathematical formulas and arithmetic, anyone who has used the program knows that making a spreadsheet attractive is challenging. You can add pictures or graphs to make them more aesthetically pleasing and fill in the background to hide cell lines. However, you cannot do many other things to improve the visual appeal.
Power BI and Excel both suffer from a lack of UX expertise, but one key distinction separates the two. With its consistent branding and colour schemes, drag-and-drop functionality, easy resizing, and limited UX skills, Power BI is incredibly intuitive and makes creativity incredibly simple.
To maintain consistency with your company’s colour scheme, you can create branding themes that can be imported when creating new graphs and charts. Microsoft’s Format Painter also lets you format visuals, make custom changes, and copy formatting elements like colour and font across different visualisations.
Query in Natural Language
With the help of this fantastic feature, users can type questions and receive answers in either the default or custom format. This is helpful for business users unfamiliar with Power BI or the data model underlying the report and executives with specific questions.
In the era of analytics, businesses must use the data they gather to quickly adapt to shifting market conditions and consumer preferences. Power BI is a simple-to-use tool that aids in transforming organisations into data-driven cultures.
Thanks to solid self-service capabilities, business users no longer depend on IT for data collection, transformation, and analysis. Power BI is essential for many reasons, including automation of dataset integration, simplicity of expansion into new data sources, quick visualisations, and readily deployable Row Level Security.
A cloud-based collaboration environment with features like Natural Language Query makes the data governance process easier.
Conclusion
These days, companies seek out tools that can be used independently. Only a device that is exceptionally dependable, scalable, and robust can ensure the success of a business intelligence platform. Without a doubt, Excel formulas and pivot tables have revolutionised how organisations manage their data. The complexity of operational works also evolves as things change.
To address the growing business challenges, we currently need more intelligent tools, like Power BI. The Power BI best practices align with business requirements across various sectors. Major retailers, energy, and manufacturing firms produce enormous amounts of data. With such a large amount of data, the enterprise might experience data management issues if it is dependent on Excel.
BST Consulting Limited can handle every aspect of your data migration. Our professionals follow regulatory requirements and data protection standards while using tried-and-true approaches, including best practices relevant to the industry. Our experts carry out data migrations swiftly and without a hitch, with flexibility and non-disruption as crucial components of the procedure. We recently completed a migration exercise for one of the top 10 banks in Nigeria.
Get in touch with us today to receive answers from us about your estimated migration cost, timeline for migrating to Power BI & your ideal migration strategy.
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